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Make every minute count. Your calendar is full, and yet your meetings don’t always seem to advance your work. Problems often arise with unrealistic or vague agendas, off-track conversations, tuned-out participants who don’t know why they’re there, and follow-up notes that no one reads—or acts on. Meetings can feel like a waste of time. But when you invest a little energy in preparing yourself and your participants, you’ll stay focused, solve problems, gain consensus, and leave each meeting ready to take action. With input from over 20 experts combined with useful checklists, sample agendas, and follow-up memos, the HBR Guide to Making Every Meeting Matter will teach you how to: Set and communicate your meeting’s purpose Invite the right people Prepare an achievable agenda Moderate a lively conversation Regain control of a wayward meeting Ensure follow-through without babysitting or haranguing Arm yourself with the advice you need to succeed on the job, from a source you trust. Packed with how-to essentials from leading experts, the HBR Guides provide smart answers to your most pressing work challenges.
For most of our early careers, the cofounders of MeetingResult were stuck in conference rooms just like yours. We sat through unproductive, unplanned, unstandardized and over-attended meetings that drove ambiguous outcomes while consuming a lot of our "real work" time. We saw action items, decisions and ideas spark to life only to fade from a lack of meeting follow-up and accountability. And we naively accepted the status quo of meeting performance believing "that's just the way it is." However, as we grew in our careers as leaders and project management professionals, we realized a desperate need to change the status quo of our own meetings. Like a saw to a carpenter, great business meetings are an essential tool that project managers use to deliver successful projects. We witnessed our share of failed projects and we knew if we didn't sharpen our tools and techniques, our projects would follow the common path of failure (that is, over budget, behind schedule, missed objectives). We started by developing a meeting process that optimized our project performance. We were focused on bringing the highest level of clarity, accountability and effectiveness to our own meetings. We did extensive research, modeled the best meeting leaders and continued to improve our process through trial and error. We extensively studied what works (and what doesn't) and we applied these principles firsthand to deliver results in conference rooms and boardrooms just like yours. We received recognition and promotions largely in part to our ability to run great business meetings. After decades of experience managing literally thousands of meetings, we decided it was time to share this knowledge that revolutionized our professional lives. We packaged our meeting process into a powerfully simple meeting (PSM) system that will enable you and your organization to conduct fewer, faster, more-focused meetings. Whether in a project, sales or operations environment, it gives us great satisfaction to see leaders implement our meeting process and reap the benefits that virtually anyone can achieve if they consistently follow the principles and processes described in this book.
What makes for a great meeting? As a leader, how can you keep discussions on point and productive? In How to Run a Meeting, Antony Jay argues that too many leaders fail to plan adequately for meetings. In this bestselling article, he defines the characteristics that contribute to success, from keeping formal minutes to acknowledging junior staff first. These guidelines will help you get demonstrably better results from every meeting you run. Since 1922, Harvard Business Review has been a leading source of breakthrough ideas in management practice. The Harvard Business Review Classics series now offers you the opportunity to make these seminal pieces a part of your permanent management library. Each highly readable volume contains a groundbreaking idea that continues to shape best practices and inspire countless managers around the world.
This practical, comprehensive guide to designing and running more effective meetings will result in less time wasted, more collaborative decision-making, and measurably improved business outcomes. There's nothing more frustrating than an unproductive meeting—except when it leads to another unproductive meeting. Yet every day millions of people conduct meetings—in person or online—without the critical understanding or formal training on how to plan and lead them effectively. This book offers a structured method to ensure that meetings will produce clear and actionable results. Meetings that are profitable and productive ultimately lead to fewer meetings. This book offers leaders a significant edge by • Empowering readers to help their groups create, innovate, and break through the barriers of miscommunication, politics, and intolerance • Making it easier for them to help others forge consensus and shared understanding • Providing them with proven agenda steps, tools, and detailed procedures Readers will learn how to resolve or manage common problems, inspire creativity, and transfer ownership to their meeting participants while managing interpersonal conflicts and other disruptions that arise. In a world of back-to-back meetings, this book explains the how-to details behind game-changing tools and techniques.
Have you just been asked to chair a meeting, or take the minutes, or set up a meeting agenda? Need some help? Would samples of an agenda or minutes be useful? What about some techniques for chairing a meeting or dealing with difficult people? Then this "How to ." book is for you. In it you will find: how to decide whether there should be meeting how to set up the agenda the importance of setting timeframes in the agenda-and sticking to them how to make sure that time is not wasted and the important items are covered how to chair the meeting how to stop time wasters and to make sure you spend the right time on the right topics how the minute taker can collect the right information during the meeting how to write the minutes how to get the best out of the participants how to deal with difficult people There are also: a checklist for the meeting chair agenda example and agenda template minutes example and minutes template a checklist for how to improve your meetings a checklist for getting the best out of people a checklist for the minute taker a checklist for dealing with disagreements, differences and conflict
Meeting problems are solvable. With this book, you'll learn how to use meetings to achieve your goals. You'll become a persuasive meeting facilitator. You'll walk out of meetings with clear decisions, focused action items, and the confidence that you've gotten the most creative and innovative ideas from your team."When people say they don't like meetings, it sounds to me a bit like people saying they don't like food. Clearly there are terrible meetings (and terrible food), but both are necessary and done right both can be awesome. This book will show you how."-Evan Williams, CEO of Medium"The world's greatest athletes got to that level by working on fundamentals, usually every day, and Meeting Mastery reminds us all of the same rules for leading our teams. A great tool for realizing the potential all leaders and coaches are responsible for finding within their organizations."-Scott Kriens, Chairman of Juniper Networks
This concise, practical book is written for you if you want to assure your meetings will be... bull; bull;Necessary and not just a waste of time bull;Interesting, coherent, and well-organized bull;A place for people to share, rather than show off, their ideas bull;Constructive, thoughtful, and creative bull;Inclusive, with full participation from all bull;Efficient and not a waste of energy In today's environment, meetings are more commonplace and important than ever, because of... bull; bull;Advances in technology-such as videoconferencing and conference calls bull;Increased reliance on collaborative workgroups and cross-functional work teams bull;Increased specialization, which necessitates sharing diverse knowledge and expertise Like all books in the Prentice Hall Guides to Advanced Business Communication series, this book is... bull; bull;Brief: summarizes key ideas only bull;Practical: offers clear, straightforward tools you can use bull;Reader-friendly: provides easy-to-skim format Reviews of the core concepts book for this series, Guide to Managerial Communication by Mary Munter bull; bull;-Listed by the Wall Street Journal as one of the five business "books you shouldn't miss." bull;-"Really a gem." Former managing editor, Harvard Business Review bull;-"Short, compact, practical, and readable... I liked it immensely." Journal of Business Communication
"Reinvent how your team works together"--Cover.
Covers all practical aspects of meeting procedure. Designed to meet the needs of all those who wish meetings to procced in the minimum of time with maximum efficiency, this book explains fundamental concepts and contains advice on correct techniques. This new edition is substantially revised. Volume 1: ISBN 04556217696.
This book is designed to meet the needs of those concerned with the meetings of unincorporated bodies - voluntary organisations such as sporting and social bodies of all kinds - church groups, debating societies, school committees, progress associations, youth clubs, branches of political parties, trade unions and friendly societies. As far as possible the text avoids legal precedents and technicalities and strives instead to give practical assistance not only to those required to chair meetings but also to those who wish merely to attend them and to follow the proceedings intelligently. The book differs from others on the subject of presentation, in emphasis, and, occasionally, in substance. Where alternative practices are in use, the most preferable version is shown in the main text but others are also fully discussed. This third edition has been substantially enlarged and new subjects now covered include the presentation of accounts of unincorporated bodies, "gamesmanship" (tactics and strategy) at meetings and public relations hints for voluntary organisations. The special problems of conferences with long agendas and of meetings receiving learned papers are also discussed. Other new sections deal with amendments to motions on notice (a highly controversial area), use of tape recorders at meetings and the special features of umbrella organisations and of national organisations with local branches.