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This booklet describes steps that are useful for education organizations to follow when planning for, designing, and implementing an automated student record system. Following a general discussion about student records and student record systems, the following steps to consider when developing and implementing an automated student record system are described: (1) determine the desired uses of the system; (2) identify federal, state, and local regulations affecting the maintenance of student records; (3) select the overall contents of the system; (4) select the data elements to be kept in the system; (5) select a system for assigning a unique identifier to each student; (6) determine the physical design of the system; (7) identify the format for the data within the system; (8) determine how you will enter or import data into the system; (9) determine your procedures for providing access to the system; (10) plan ways to ensure the integrity of the data in the system; (11) plan procedures for doing standard and ad hoc analysis and reporting; and (12) develop procedures for appropriate reporting of student data. Examples, case studies, and checklists are included. Several print and online resources are listed. (MES) Note:The following two links are not-applicable for text-based browsers or screen-reading software.
Guides users through the process of evaluation with facts and figures. Gives advice on who should help select the appropriate software; how to organize a search committee; what guidelines to use in establishing future and current needs and procedures for setting up product demonstrations and hands on research.
The primary purpose of this document is to help state & local education agencies & schools develop adequate policies & procedures to protect information about students & their families from improper release, while satisfying the need for school officials to make sound management, instructional, & service decisions. Sections include: a primer for privacy; summary of key federal laws; protecting the privacy of individuals during the data collection process; securing the privacy of data maintained & used within an agency; providing parents access to their child's records; & releasing information outside an agency. 5 appendices.