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An archival collection is a unique body of information, created at a particular time by a particular organization or individual as a result of a particular activity. If the cultural record contained in an archive is to be accessible, the archivist must examine, organize, and describe each collection individually. Introduction to Archival Organization and Description guides the novice to an understanding of the nature of archival information and documentation. Chapters cover topics such as the characteristics of archival materials, the gathering and analysis of information for archival description, and the implementation of descriptive tools in information systems. The Introduction to series acquaints professionals and students with the complex issues and technologies in the production, management, and dissemination of cultural heritage information resources.
From original manuscripts and letters to sound recordings and birth certificates, archival information plays an increasingly important role in modern research. Libraries and the Internet have made finding information on a wide range of topics faster and easier, but not all information—particularly from primary sources—is available via local library branches or online resources. Using archival information presents its own challenges. Materials are often located in many different places: public or academic libraries, government agencies, historical societies, or museums. They are usually kept in secured areas where the public is restricted from browsing. This definitive guide shows novice and experienced researchers how to find archival information. It provides tips on how to use archival materials effectively and efficiently. Topics covered include government archives, science and technology collections, military archives, genealogical records, business and corporate archives, performing arts archives, and sports collections. Also provided is an overview of the world of archives, including archival terminology, how to contact archives, and archival etiquette. Whether searching for a noted author's original manuscripts, trying to locate presidential papers, or tracking down a repository of oral histories, Archival Information is an indispensable reference.
An archival accessioning program is the keystone of responsible collection stewardship and essential to providing both equitable access and meaningful contextualization of archives. In Archival Accessioning, editor Audra Eagle Yun approaches the acquisition of materials as a holistically oriented, programmatic activity that establishes and maintains baseline control for archival holdings. Combining principles, best practice, and real-world examples from eleven archives practitioners, Archival Accessioning is a forward-thinking guide that archivists can apply in a variety of institutional settings. Those working with archives, special collections, and local history materials will learn how to Identify core components of archival accessioning and critically analyze this work, Establish a thoughtful and successful program for taking intellectual and physical custody of materials, and Adapt firsthand professional perspectives to improve or modify existing practices.
Whether an institution has a collections orientation or whether it is primarily responsible for managing institutional archives in conjunction with an organizational records management programme, those responsible for its archives and records management need specialist advice and practical guidance in the successful establishment and operation of an archival facility built on sound principles. This authoritative handbook, written by an archival professional with over 25 years' experience, offers just that. Addressing the contextual, strategic and operational issues associated with archives, the text covers everything the archivist needs to know: establishing principles, policies and procedures; managing day-to-day operations; caring for different types of archival materials; enhancing outreach and public access; and ensuring the growth and sustainability of the institution and its services. The key chapters are: What are archives? Archival institutions: creatures of history and culture Archival service: a matter of trust Protecting archives Provenance, original order and respect des fonds Appraising and acquiring archives Arranging and describing archives Making archives available The challenge of digital archives. The final section of the book offers a glossary of terms and a wide range of specialist information including comprehensive lists of recommended further reading, national institutions, professional bodies and other sources of advice. Readership: This book is essential reading for anyone involved in managing archives. Its straightforward and approachable language ensures that fundamental principles and practices are outlined clearly for novice archivists and non-specialists; experienced professionals will also find the work of immense value in validating or updating their understanding of archival operations. The issues addressed are relevant to archival practice internationally, particularly in English-speaking countries, and concepts in place in different parts of the world are examined in order to provide a global context.
Richard J. Cox's fifteenth book on archival studies related topics, this collection of essays responds to anxieties affecting the archival profession as societal changes highlight the importance of archives and records-keeping and begin to push archival work in new directions. The initial part of the book consists of three essays exploring the notion of archival calling, including a lesson about a lost opportunity for advocating the critical importance of the archival mission and a very personal reflection on the author's own calling into the archival field. The second part of the book concerns one of the pre-eminent challenges of our time, government secrecy, and how, if left unchallenged, it can undermine the societal role of the archival profession. The third part of the book considers one of the most important issues facing archivists, indeed, all information professionals, the possession of a practical ethical perspective. The fourth and final part of the book concerns the matter of teaching the next generation of archivists in the midst of all the change, debates, and controversies about archives and archivists. In a brief concluding reflection, the author offers some final advice to the archival community in charting its future.
Archives: Recordkeeping in Society introduces the significance of archives and the results of local and international research in archival science. It explores the role of recordkeeping in various cultural, organisational and historical contexts. Its themes include archives as a web of recorded information: new information technologies have presented dilemmas, but also potentialities for managing of the interconnectedness of archives. Another theme is the relationship between evidence and memory in archives and in archival discourse. It also explores recordkeeping and accountability, memory, societal power and juridical power, along with an examination of issues raised by globalisation and interntionalisation.The chapter authors are researchers, practitioners and educators from leading Australian and international recordkeeping organisations, each contributing previously unpublished research in and reflections on their field of expertise. They include Adrian Cunningham, Don Schauder, Hans Hofman, Chris Hurley, Livia Iacovino, Eric Ketelaar and Ann Pederson.The book reflects broad Australian and international perspectives making it relevant worldwide. It will be a particularly valuable resource for students of archives and records, researchers from realted knowledge disciplines, sociology and history, practitioners wanting to reflect further on their work, and all those with an interest in archives and their role in shaping human activity and community culture.
Despite the importance of archives to the profession of history, there is very little written about actual encounters with them—about the effect that the researcher’s race, gender, or class may have on her experience within them or about the impact that archival surveillance, architecture, or bureaucracy might have on the histories that are ultimately written. This provocative collection initiates a vital conversation about how archives around the world are constructed, policed, manipulated, and experienced. It challenges the claims to objectivity associated with the traditional archive by telling stories that illuminate its power to shape the narratives that are “found” there. Archive Stories brings together ethnographies of the archival world, most of which are written by historians. Some contributors recount their own experiences. One offers a moving reflection on how the relative wealth and prestige of Western researchers can gain them entry to collections such as Uzbekistan’s newly formed Central State Archive, which severely limits the access of Uzbek researchers. Others explore the genealogies of specific archives, from one of the most influential archival institutions in the modern West, the Archives nationales in Paris, to the significant archives of the Bakunin family in Russia, which were saved largely through the efforts of one family member. Still others explore the impact of current events on the analysis of particular archives. A contributor tells of researching the 1976 Soweto riots in the politically charged atmosphere of the early 1990s, just as apartheid in South Africa was coming to an end. A number of the essays question what counts as an archive—and what counts as history—as they consider oral histories, cyberspace, fiction, and plans for streets and buildings that were never built, for histories that never materialized. Contributors. Tony Ballantyne, Marilyn Booth, Antoinette Burton, Ann Curthoys, Peter Fritzsche, Durba Ghosh, Laura Mayhall, Jennifer S. Milligan, Kathryn J. Oberdeck, Adele Perry, Helena Pohlandt-McCormick, John Randolph, Craig Robertson, Horacio N. Roque Ramírez, Jeff Sahadeo, Reneé Sentilles